The Junior League of Monroe is seeking a new part-time Office Manager to help run the league by coordinating office operations and managing our organization of volunteers. This is an in-office position at our Monroe, LA location.

To apply, please email your resume to our President, Melinda Minnefield, at melminniefield1980@gmail.com.  In the email subject line, type, “Office Manager – <Your Name>“. We will contact and interview those candidates who most closely meet the position’s requirements. The following is the job posting for the part-time Office Manager position.

Location: The Junior League of Monroe
Job Title: Office Manager
Work Hours: up to 6 hours. 2-3 days per week

Job Summary: The Office Manager is responsible for the day-to-day operations of the Junior League of Monroe Headquarters, working closely with the JLM President and the Board of Directors.

Reports To: The person reports directly to the President with oversight from the Board of Directors.

Responsibilities

Day-to-Day Operations:

• Staff JLM Headquarters, receive visitors and deliveries, answer phones, and general email
• Provide Administrative support to Membership, the Board of Directors, Councils, and Committees
• Maintain voicemail system to include upcoming event information and office
• Set up Headquarters for scheduled meetings (print packets, set up chairs, tables, )
• Serve as the JLM administrator regarding member records, status, and contact information, and maintain Member database
• Maintain and email Emergency Preparedness documents to the Board of Directors
• Other duties as assigned by the President or Board of Directors

Bulk and General Mailings:

• Assist Committees with bulk mailings and mail merges as requested (i.e., providing labels and/or printed envelopes, printing letters, stamping, and assisting with mail preparation)
• Prepare and mail monthly member birthday, sympathy, and new baby
• Send acknowledgment letters of JLM contributions for fundraisers and other events
• Completion of bulk mailing paperwork and delivery to the post
• Maintain member mailing

Finance:

• Maintain a log of checks/cash received at Headquarters and communicate with Finance VP when funds are received.
• Regularly scan and file incoming bills for the League and communicate with Finance and President upon receipt.
• Send monthly credit card reconciliation to League card holders and prepare reconciliation for the Office Manager credit card.
• Make purchases on behalf of committees using the League credit card, as approved by the Finance VP or President.

Office Supplies and Maintenance:

• Coordinate purchase of office and building supplies
• Monitor and maintain JLM program supplies, storage inventory, and usage
• Assist Committees with ordering supplies for special projects as
• Coordinate the maintenance of office

Records Retention:

• File and store finance-related documents by the document retention
• Assist members with updating their profile information in the online database (pictures, birthdays, addresses, emails, etc.)
• Generate reports from an online database to support Committee
• Maintain archival digital and hard copy

Desirable Qualifications:

• Excellent Customer Service
• Strong oral and written communication
• Excellent organizational skills, including a strong command of digital and paper filing
• Ability to work independently with minimal
• Ability to represent the Junior League of Monroe in a professional
• Ability to work under varying/changing styles of
• Position requires the ability to sit for extended periods (1-4) hours and move chairs/tables to set up meeting areas.

Experience:

• Strong computer skills, comfortable with basic online database content
• Proficient with QuickBooks and general Accounting
• Proficient with Microsoft Office Suite – Outlook, Word, Excel, and
• Min, two years of administrative work experience